type: Guide collections: BCM, Software title: Full OneDrive Export via Microsoft Purview (Admin Workflow) description: A step-by-step guide to exporting an entire user's OneDrive content using Microsoft Purview through an admin workflow on Windows, including prerequisites, PowerShell commands, and export tips. tags: [bcm, commands, windows]

Full OneDrive Export via Microsoft Purview (Admin Workflow)

Goal: Export the entire contents of a user's OneDrive (e.g., francis@birminghamcitymission.co.uk)Environment: Windows machine with PowerShell + SharePoint Online Management Shell

✅ Prerequisites

• Global Admin or Compliance Admin role
• Added to Content Search or eDiscovery Manager role group in Purview Roles
• User has an active OneDrive and is licensed
• You’re on a Windows machine (locally, VM, or remote)

🛠 Install Required PowerShell Module

Install-Module -Name Microsoft.Online.SharePoint.PowerShell -Force -AllowClobber

🔐 Connect to SharePoint Online Admin

Connect-SPOService -Url https://bcmission-admin.sharepoint.com

👑 Grant Yourself Site Collection Admin Rights on the User’s OneDrive

Set-SPOUser -Site https://bcmission-my.sharepoint.com/personal/francis_birminghamcitymission_co_uk `
    -LoginName youradmin@birminghamcitymission.co.uk -IsSiteCollectionAdmin $true

⏱ Wait \~5–10 minutes for permissions to propagate.

📦 Create a New Content Search in Microsoft Purview

1. Go to: Microsoft Purview
2. eDiscovery > Content Search > New Search
3. Name: Full OneDrive Export - Francis
4. Location: SharePoint sites → Choose sites
5. Enter manually:
   https://bcmission-my.sharepoint.com/personal/francis_birminghamcitymission_co_uk
6. Leave Conditions empty
7. Submit the search

⏳ Wait for Search to Complete

• Should show file count > 0
• If still 0 items, verify URL has no /onedrive.aspx, and that admin rights were granted

📥 Export the Results

1. Go to the Export tab of the search
2. Click Export Results
3. Choose:
4. All items
5. Include unindexed/encrypted
6. Download and run the eDiscovery Export Tool
7. Use the Export Key + Download URL

💡 Tips

• Store export on SSD or fast local drive
• If it fails, try re-running search or exporting in smaller batches
• Want to restore to another OneDrive? Use PowerShell or OneDrive Admin Center

📎 Reference Commands

# View all personal sites (OneDrives)
Get-SPOSite -IncludePersonalSite $true -Limit All | Where-Object { $_.Owner -like "*francis*" }
# Check if you’re site admin
Get-SPOUser -Site https://bcmission-my.sharepoint.com/personal/francis_birminghamcitymission_co_uk -LoginName youradmin@birminghamcitymission.co.uk

#bcm #work