Internal HR Document - BCM Human Resources Site
1. Overview
This guide explains how to distribute two key HR forms to staff:
- Laptop Release Form - Staff acknowledge receipt of their BCM laptop and agree to the acceptable use terms
- Data Release Authorisation Form - Staff authorise BCM to share their personal information with the DBS checking service
2. When to Use Each Form
| Form | When to Send |
|---|---|
| Laptop Release Form | All current staff (initial rollout), then to each new starter when they receive their laptop |
| Data Release Authorisation Form | When a new DBS certificate is required for a staff member |
3. How to Send the Forms
Step 1: Copy the relevant form link below:
- Laptop Release Form: https://forms.office.com/Pages/ResponsePage.aspx?id=Ozz8Sjzjf0q7Cm5XsitPX4NYXuQoFLFHpUhNa6qEgQlURjFDNUVVRzJWQVZYVFEyNk5NSE9JSTc5Vi4u
- Data Release Authorisation Form: https://forms.office.com/Pages/ResponsePage.aspx?id=Ozz8Sjzjf0q7Cm5XsitPX4NYXuQoFLFHpUhNa6qEgQlURTU2V0NUVEhUVDI1UzI3SjU5RUs5OE5IMy4u
Step 2: Email the link to the staff member with a brief explanation of what's required.
Step 3: Once submitted, you will receive an automatic notification confirming completion.
4. Suggested Email Templates
For Laptop Release Form:
Subject: Action Required - Laptop Release Form
Please complete the Laptop Release Form using the link below. This confirms you have received your BCM laptop and agree to the acceptable use policy.
https://forms.office.com/Pages/ResponsePage.aspx?id=Ozz8Sjzjf0q7Cm5XsitPX4NYXuQoFLFHpUhNa6qEgQlURjFDNUVVRzJWQVZYVFEyNk5NSE9JSTc5Vi4u
For Data Release Authorisation Form:
Subject: Action Required - DBS Data Release Authorisation
As we need to process a new DBS certificate for you, please complete the Data Release Authorisation Form using the link below.
https://forms.office.com/Pages/ResponsePage.aspx?id=Ozz8Sjzjf0q7Cm5XsitPX4NYXuQoFLFHpUhNa6qEgQlURTU2V0NUVEhUVDI1UzI3SjU5RUs5OE5IMy4u